Edit Personnel Master data

This Personnel window is the equivalent of the Employee window in SAP Business One. In this window you can edit personnel master data.

It is possible to synchronize Beas- and SAP Personnel Data (SAP: Employee Master Data). We are working on a solution to migrate both functions.

Note: All fields with "x" in column "Sync" are synchronized automatically with SAP Business One Employee Master Data.

Field

sync

Meaning

Personnel

Unique employee number

There are two number fields:

a) Beas Internal employee number (beas_pers.pers_id)

b) Employee number linked to SAP Business One

The second number is either linked to an existing SAP Business One entry or it will be assigned automatically at new creation of the employee record.

Note: Personnel number is alphanumeric and is sorted accordingly; it is not sorted by numbers.

Example:

For personnel numbers 1–11 sorting is:

1,10,11,2,3,4,5,7,8,9,0

To avoid this, use initial 0, such as

001, 002, ... 011

If automatic personnel numbering was enabled in the configuration wizard, the list displayed is sorted by numbers.

See

Configuration wizard – Attendance – Personnel.

Connection to SAP B1 personnel master data.

First Name

First Name.

Middle name

Middle name.

Last Name

Last Name.

Display name

Created automatically, if you change first, middle or last name

Consist of First name, second First name, Last name.

Note: If you change the name, the new name is shown in all lists and archives. Beas does not save the name in any other document (according to GDPR Rules).

Date of Birth

For information only.

Language

Important for language sensitive menus (like WEB Apps) which are displayed in the language of the logged in employee.

User

Link to SAP B1 user name and personnel number

Certain kinds of data registrations as Quality control or Material posting require a linkage between SAP Business One - User and the personnel entry, if not started via Terminal.

Note:
Link can be established also in User administration – Extended.

See
Quality control

User management

Personnel Group

Belongs to Personnel Group.

Cost Center

Can be used for additional analysis, if applicable.

Bonus Group

More information according to bonus documentation.

Job category

Selection from SAP Business One.

Location

Selection from WEB Apps device administration.

Active Entry

If this option is disabled, the employee can no longer login or logout in presence recording.

Button	Meaning
Delete	Delete HR entry. With existing attendance entries the person will not be deleted, but set to "inactive". Note: The system asks separately if you wish to delete the entry in SAP Business One Employee Master Data.
User rights	Determination of extended editing rights and access for this user. Button is only visible, with authorization Personnel editing rights. See Editing rights.
Program group	Open the authorization window for access on program groups. Access can be defined per program group. This is only required when more than one program group had been activated. See Program group Administration.
Extended	Time evaluation for selected personnel entry. Button only visible with the respective authorization. See Time evaluation.
Reset SAP link	The System tries to link the rSAP Business One Employee Master Data with Beas Personnel entry automatically. If the system is linked incorrectly, it will be possible to delete the link and to define a new link. For this you can choose the correct Employee entry. If not available: Don't fill the field. The system will create a new entry automatically. Beas 2020.02