External Operation

PATH: Sales A/R > Precalculation > "Open" Precalculation > "Create Operation" function > External tab

The "External Operation" tab is only visible if an external operation has been selected as a resource.

An external operation can consist of a pure service (the entry is then on this page only) and / or possess a proprietary throughput time and debit the capacity of a resource, as well as allow costs to arise (entry in General tab)

Field

Description

Supplier

Default supplier

Assign the supplier linked to this external operation

If specified, it is loaded by default in purchase orders or quotations. Pricing considers the special price list of the supplier if no price was specified for unit price.

Suppliers are available depending on settings "select supplier"
Clicking on the will open the Business Partner Master Data window.

Note: By default, Beas allows to predefine an item for purchase order creation. If the field is filled, it will be protected in the purchase order.

Pricing depends on Production > External production > Purchase and provision.

- Pricing for purchase

- supplier selection

- consider special price list

Item

Assign a non-warehouse item to manage all external operation transactions like purchase orders.

If no unit price is specified, pricing is carried out for this item.

Clicking on the will open the Item Master data window.

Only non-inventory-managed items are used for purchasing a service. No material is posted except when

provision parts are used.

Pricing: See Pricing for purchase.

In purchase, the unit of the item is used.

Note:

The system ignores UoM Group definition of this item. It is always allowed to choose any UoM for the routing position.

Price per unit

Set the price for purchase orders. Service price per price factor.

See Pricing for purchase.

Price List consider

Check box. Allows Beas to consider pricing, extended price lists, special price lists and blanket orders. See Pricing for purchase.

Price factor

Include a factor to be used according to the price per unit defined.

Note: If "Price list consider" is enabled, "Price factor" is hidden, as prices in price list are always stored per Inventory UoM of the service item.

Minimum price

If the total unit price is below the minimum price, the value specified here is used.

Example: €10 € per 1000 units, minimum €30.

For 1000 units €30 is calculated (minimum price).

For 10000 units €300 is calculated (unit price higher than minimum price).

Shipping price

Set the transportation price to be included in the total price. Payable per transport lot size.

Example:

€10 € per 1000 units, minimum price €30, transport price €100, lot size 5000

1000 units are €30 + €100 transport price = 130 €

For 10000 units: €300 + €200 transport price (2 x lot size) = €500 .

Shipment lot size

Set the lot size that can be shipped. See transport price.

Example:

10€ per 1000 units, minimum price 30€, transport price 100€, lot size 5000

1000 units are 30€ + 100€ transport price = 130€

For 10000 units: 300€ + 200€ (transport price x 2 lots) = 500€

Currency

Specifies the currency in which the amounts are expressed. If no currency is used, the local currency is used.

Cost element

Change the account in which the standard costs from the external operation is booked.

If a cost element is stored, and in the cost type an account is stored, costs arising at goods receipt are booked to the WIP account.

See External operation goods receipt, Cost types.

Unit

Usually you purchase in units of the service item as prices are stored in this unit.

See next Field description in this table titled "Conversion factor".

Conversion factor

In the purchase the warehouse unit of the service item is usually indicated. There you can define the conversion factor between consumption unit of the item to be produced and the warehouse unit of the service item.

Example:

Production UoM of the assembly: pieces

Inventory UoM service item: kg

Conversion factor: 3

For a requirement of 60 pieces, 20kg of service items (60 : 3)needs to be purchased.

Note: By default, Beas allows to predefine a conversion factor for purchase order creation. If the field is filled, it will be protected in the purchase order.

For more Information See Collective Purchase Order – Quantity.

QC-inspection plan

Define if this external operation has to be inspected by the quality control team when producing the item or performing the task and link to stored QC-inspection plan. Clicking on the opens the the editing screen of the selected plan, and clicking

the opens the list of QC inspection plans.

Purchase order on Warehouse

Target Warehouse à the warehouse to which you want deliver the material.

Purchase order on Warehouse à the warehouse to send the Purchase.

Here you can define the warehouse for purchase order.

For more Information see Collective Purchase Order.

Available in Beas 9.3 PL 1