In this window, purchase orders for external operations can be created. Choose the external operation in the upper screen, enter detail information in lower screen.
If several rows are registered, the purchase is summarized in case the supplier and target warehouse match.
Note: It is recommended to activate the parameter Only if Order closed when working with External production, as it does not allow the closing of a work order if an existing purchase order is opened.
Window is dynamically adjustable, templates are supported.
SeeWindow settings and Templates. Info: In this window it is not possible to define a filter or other sorting in templates.
Access: External production Purchase order (FRBEST)
License: Basic
PATH: Production > External production > Collective Purchase Order
Required amount (remaining) of the assembly in consumption units.
CU
Consumption unit (assembly).
Ordered
Previously been ordered.
Order Quantity
Total requirement of purchase order (planned quantity).
max. quantity
max. order quantity (including consideration of the logon rules).
Provision parts
If the check box is active, the provision is available.
Check
Can be ordered? (according to logon rules).
Price
Price per unit per "price per".
Price per
Price Factor.
Currency
Currency.
Total
Calculated total price including transportation costs.
Minimum Price
Minimum Price.
Shipping price
Transport price.
Shipping, per
Transport price is for each batch size.
Supplier
Supplier (service provider).
Delivery date
Requested delivery date.
target bearing
For provision parts: storage of the supplier (service provider) (External Storage).
Drawing number
Drawing number of the assembly.
DIN
DIN of the assembly.
Raw Material
Raw material of the assembly.
Matchcode
Match code of the assembly.
Group
Material group of the assembly.
Project
Corresponding project.
Resource
Resource of the operation sequence (External operation – resource).
Activity
Activity description of external operation.
Order Item
Service items included in the purchase order.
Cost center
Cost center to be debited.
Ordered (as a check box)
Already ordered Y / N.
UDF1-4 from work order position
Display UDF of work order position
UDF1-4 from work order routing position
Display UDF of Routing position
UDF1-4
Display up to 4 empty columns. It is possible to fill this field with Script. SeeConfiguration wizard.
Field description entry fields
For the entries selected in the upper list in the lower are the details that can be entered for the purchase of external services. Several rows can be registered successively to create a collective purchase order.
Note: At the moment the quantity is changed, standard pricing is performed. If then a price is found, it is entered, overwriting the price stored in the operation.
Only the maximum allowed quantity can be entered. Rules set up in Configuration Wizard > Production > FDC > Registration rules apply here. Depending on the setting, only the maximum Quantity allowed (see list – column maximum quantity).
Right of the quantity field the unit can be defined. Usually, it is the warehouse unit of the service item.
The conversion factor between consumption unit if the assembly and warehouse unit of the service item is defined in "factor" field.
As soon a purchase order was created, the "unit" field is inactive.
Allocation
If you click on the icon next to the edit field, the maximum quantity will be inserted. (allowed quantity is the one from column max.quantity)
Rounding
The Allocation function using the rounding, defined in Unit of Measure to .. > Rounding – based on Purchase Unit
Result = You need 5 Boxes for creation of 10 Pcs. We've a Purchase Order related conversation factor from 2.0000 and not 2.3330. All follow processes use the order related factor (provision, issue, receipt)
Attention
If the quantity is changed manually, Beas does not change the UoM – factor.
This is the target warehouse, on which you can transfer the Provision.
Only available if you must transfer provision to the supplier (linked Material to this routing position).
This is an internal warehouse, because you need the costs of the material in your own company.
Beas transfers the material to this warehouse, but in reality the material is sent to the supplier.
If the product comes back, you make an issue directly from this target warehouse.
- if the warehouse is a Beas Bin-managed warehouse, the system creates one Bin Code for every Supplier.
in this way you can see the stock per Supplier with only one warehouse. This makes the handling more simple.
Warehouse Rule:
If external warehouse for a supplier exists, the system takes this warehouse.
if no special warehouse for the supplier exists, it takes the first external warehouse that is not linked to a supplier.
If no external warehouse exists, it is not possible to create the purchase order.
Delivery Address
This is the address from the Production of the supplier and not related to the purchase order.
The system inserts this address in the transfer document created from "Deliver provision".
The Address is taken from Warehouse or Supplier
Define this in Configuration wizard > Production > External Production > Purchase order > "Provision Address"
The text of the activity description on the routing from the second line is displayed. It is saved in the purchase order in field "freetxt". It can be printed on the document using this field which is limited to 100 characters.
Note: if a longer description is required, customization is necessary.
1. Create UDF on document line, Type "Text" e.g. "U_LongText"
2. Extend the document by this field
3. Enter the script:
windowevent open // Activate Long-Text-Edit setvar=ib_longtext=true end event windowevent purchaseorderline porder=line=U_LongText=<item.longtext.value> end event
If the item is changed, the purchase unit and the factor between the purchase assembly unit will also be determined, inserted and applied to the work order routing position.
This factor applies for all purchase orders related to this operation sequence.
From on the first purchase order, the factor may not be changed anymore. Consequently, the item is not changeable once the first purchase order was executed.
This is the address on which the supplier has to send the product back to their own company.
The system saves this in Purchase order > Logistics tab > "Ship To":
This address is defined in SAP Company Details > General tab > Local language sub-tab:
If in Administration > System initialization > Document settings > General > Warehouse address is activated, the address given here is used.
Warehouse = Purchase order on Warehouse.
Note:
This address is used only for the purchase order.
The address for a provision document can be set up separately, and is related to the target warehouse. SeeConfiguration wizard.
