Personal Data Management (Beas)

Administration > Utility programs > Data Protection Tools > Personal Data Management (beas)

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In Beas personal data is stored which cannot be output via SAP Business One. For this reason, the SAP Business One - data must be synchronized with Beas and an additional report is available.

 

In this window you can

 

Synchronize personal data protection with SAP Business One

Output reports for personal data stored in Beas

 

Requirements:

 

Required authorization: System rights

At least SAP Business One 9.3 PL 04 must be installed.

Employee entries in SAP Business One must be synchronized with employee entries in Beas. If necessary, check the database and whether synchronization has taken place.

 

Synchronisation

 

In SAP Business One business partners and employees can be defined as "natural persons".

This is done under Data Protection Tools > Personal Data Management > Assistant

 

 

personaldatamanagementwizzard

 

 

These entries are marked as "natural person" in the master data (personnel, business partner).

personaldatamanagementstatus

 

Natural persons can be "cleaned up" in the same assistant.

personaldatamanagemendatacleanup

The master data entry is marked with the status "deleted" and the personal data (name, address, etc.) is replaced with an asterisk "*".

 

personaldatamanagemenerase

 

Also, in all other tables, all personal data for the selected natural person are replaced with an asterisk.

This is done in all tables and fields defined under "Management of personal data".

 

However, no Beas - tables and table columns can be selected here.

 

Therefore, synchronization is provided for this purpose. This replaces all personal data (name, address) with an asterisk of all personnel and business partners who have the status "deleted".

 

Process:

1. Cleanup of personal data using SAP Business One assistant

2. Beas – Management of personal data - "Synchronisation" button

 

 

Report

Beas can generate a report about the stored personal data.

This is an additional report for the report that can be created in SAP Business One

 

Proceed as follows:

Create and print personal report in SAP Business One

in Beas print the personal report

 

In Beas, the name is only stored in a few areas and the address is also stored in the production order. All addresses and names stored in different ways are output.

Personnel_Data_mngmnt

Window personal_data_management.psr

 

Function

Description

Area

For which area is the report to be created: Personnel or business partners.

Selection

A personnel entry or business partner can be selected for the above area.

 

Via the "Show report" button, the report can be displayed and printed out directly.  

Via right-click >  "Printer" tab > "Preview" the report can be exported in the preview and another printer can be selected or sent directly by email.

personaldata_report_02

Window personal_data_management_report.psr

 


Help URL: https://help.beascloud.com/beas202106/index.html?personaldatamanagementbeas.htm