External production as last position
Definition: Last position = last reportable position. When the last position is reported, the assembly is automatically entered, and the work order position is closed (if applicable).
If the external production operation has submitted parts, the receipt is only effected if the posting of the submitted parts is marked as "Done". Otherwise the receipt is carried out when the goods are received.
Warning:
If an assembly valuation is performed at costing analysis price or a journal entry is made on the basis of the WIP functionality, and there is no purchase invoice for these incoming goods at that time, the price as per the incoming goods and therefore the price as per the order is used as a reference for the order - depending on the configuration of the valuation methods.
If a different value should be subsequently entered in the purchase invoice, this is no longer considered.
Special case – WIP:
If the work order was already closed and only then the purchase invoice is created with another value, correction is possible as follows:
1. Open work order and the assembly in question
2. Close work order and the assembly in question again
beas automatically performs the correction postings which are then necessary.
Provision on a central warehouse:
If a bin location warehouse is defined as external warehouse and you do not store a supplier ther, this warehouse will be used automatically for External operation - Provision, if no other warehouse with supplier was found. IMPORTANT: This warehouse needs to have bin locations.
All provisions will now be posted to the warehouse with the ID of the business partner according to the purchase order.
Advantage: you need only one warehouse, goods are distributed on bins. If the bin is not existing, it will be created automatically.
For backflushing (issue provision parts) at automatic pre-allocation only the inventory on the supplier´s bin will be considered.
Note: for manual selection all bin locations are available.
As service order
Note: This concept is provided for compatibility reasons and must be activated via Configuration wizard > Production > External production if required. The system is not generally recommended.
If an "External operation resource" is added to a resource in an operation, no times but costs are defined for this.
An external delivery note can be created via Work Order – Delivery Note.
More parameters can be stored in this way:
Field |
Meaning |
Supplier |
Can be specified in the position. |
Delivery Date |
Delivery date of the goods produced via external operation |
Price |
For price determination, see below. |
Quantity |
Quantity of external service |
G/L Account |
Can be selected. Beas stores last input. |
Tax ID |
This field is normally invisible. You can make this field visible using the window properties. Usually, no change is necessary, since the tax ID as per SAP Business Onesettings is used. |
Purchase Order Description |
Text on order |
Info |
Further information |
A service order is then automatically generated in SAP Business One. In terms of inventory, no transaction takes place.
External operations do not have to be reported.
However, there will be an invoice for the service order. For this purpose, the invoice is created via a call up from the service order. The production costing analysis considers the price according to invoice.
Service orders do not have any quantities or individual prices.
Beas only saves the total price and the quantity in the "Number to produce" field.
This is the user-defined field u_beas_fpq.
The allocations to the work order are also saved in the 'word order document' (u_belnrid), 'work order position' (u_belposid), and 'routing position' (u_posid) fields.
Price determination
If a special price list is stored for the assembly for which an external operation is stored, this price list is used as a price for the external operation.
Therefore, this price is not the price of the assembly, but the price for the external operation.
Date definitions and scale prices are supported.
The prices are stored "per quantity" as per the external operation.
This means that if the column contains "per 1000", the price in the price list should be read as "Price per 1000 units"*.
see