Setup activity

Administration > Events > Event control > Setup activity

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Event activities are defined in this window.

 

PATH: Administration > Utilities > Events "Open" an event.

Events__edt_SAPStyle

Window system_event_setup_edit.psr

 

Field

Meaning

Event

The event of the activity.

ID

Unique ID of this definition.

Description

Description of this definition.

 

Tabs

Field

Meaning

Message

Setup the type of message to be created and what to display.

Event

Under which conditions the activity is created.

Button 1...3

Up to three buttons can be defined which will be displayed in the message/activity.

Acceptor

The person to receive the message.

 

Message tab

Field

Meaning

Save as

Which kind of message is created? For further information see separate table "Message types" below.

Title

Message title (Email, activity...)

Message

Message text. Place holders are allowed. If the event is linked to a window, all information from this window can be accessed. Available variables are displayed at the bottom of the window.

Business partner

If an SAP Business One-activity is to be created, enter the business partner ID.

Script (return cardcode)

Business partner can also be determined per script, and it is returned in variable ls_cardcode

Example: Update customer order.

setvar=ls_carcode=<select cardcode from ordr where docentry={documentparams_docentry}>

 

Bitmap

If the message is saved as "beas event with decision" a bitmap can be displayed.

Send report

Access to macro system, select the macro to be executed.

Send as

Determines how the macro is executed; select from email, fax, excel, pdf, preview, print.

Script to create subject and long text

The title and long text can be created by using script.

Title is returned in Variable ls_subject

Message is returned in Variable ls_longtext

 

Per default these variables are loaded with the text stored in  "Title" and "Message"

Example:

setvar=ls_subject=hello world

 

Message types

Save as

Meaning

Beas event with decision

A Beas-message with up to three buttons (decision). It can be processed in the message window quickly.

SAP Business One-activity with decision

SAP Business One-activity with up to three buttons. Advantage: integrated into the SAP Business One-activity system. Disadvantage: no quick processing. In parallel this message is also displayed in the Beas-message screen. If the message is closed there, the SAP Business One-activity will also be closed.

Command

Only the script entered in command-tab is executed.

Message without decision

Only a pure Beas-message is created without decision criteria

 

Event tab

Field

Meaning

Event Script

Script checks if the activity shall be executed.

Use "return false" to block the creation of an activity.

Example: (itemchange): the activity shall be created only for material group "A500"

select u_gruppe from oitm where itemcode='<e_itemcode>'

if <wert1> <> A500 then

 return false

end if

From, To

The period to create the activity

Example: if during late shift (from 18:00 - 23:59) only a message shall be created: Entering a period exceeding midnight (e.g. 18:00–6:00) is not possible. In that case, two activities are required (e.g.: 18:00–23:59 and 0:00–6:00)

Sunday ... Saturday

Select the day(s) to create this activity.

Example:

Daily event: the message shall be created only on Wednesday. Remove the check mark for all other days.

Do not send messages to yourself

If you create an event which causes an activity, you can select not to receive the message.

Example itemchange: create message only if item was changed by someone else.

Show every message only once

If for example 20 changes are made for one item, this would lead to 20 messages. Activate this option to create only one message (if there are no other unconfirmed messages).

 

Button tab

If the message is defined as "Beas-message with decision" or "SAP Business One-activity with decision" up to three buttons can be displayed.

There, these buttons are defined and filled with functions.

Field

Meaning

Name

Button name (displayed in activity).

Visible

Select button to be visible.

Activity close

If enabled, the activity is closed after clicking this button.

Execution Script  

 

Bitmap

If the message is saved as "Beas event with decision" a bitmap can be displayed.

Visibility Script

Define the button visibility. The script is executed at the moment the activity is created. All variables and reference to the current window are available.

If the script is ended with "return false" the button is not visible any more.

 

Recipient tab

Field

Meaning

Recipient 1...3

 

Recipient-Script

Use script to determine who will get the message. ousr.internal_k is returned in variable "value".

 

Example: manager to get the message (User_code=manger)

select internal_k from ousr where user_code='<manager>'

setvar=value=<wert1>

 

 

Command tab

This tab is only visible if in Message > Save as "Command" was selected. Upon the selection, the Button tabs + Acceptor tab disappear.

Field

Meaning

Script

Window to enter any script.


Help URL: https://help.beascloud.com/beas202106/index.html?aktivitt_erstellen.htm