Batch and Serial Number

Beas can determine batches and serial numbers automatically. This feature, among others, is available in the following functions:

Goods Receipt	Clicking on the orange arrow next to the batch or serial number field generates a new number.
Beas goods receipt	A new batch or serial number is generated automatically if this has not been deactivated.
SBO goods receipt	(Only batches) There is a Next batch number button in the window where the batch numbers are checked and the next number is generated.
Production receipt	When receiving the finished part a new number is generated. Requirement: The Automatic batch determination option must be activated in the item master data.

Batch or serial number generation can be set up separately for all areas.

Note:

The Automatic batch determination option in the item master data must be activated for the functionality. See Item master batch.

Specifying a batch number template

A template is available to determine the format of the generates the next number. This template has several configuration options:

1.	Using simple decimal (0-9) or alphanumeric (0-9 A-Z) counter systems

2.	Using placeholders in the counter system

3.	Using free configuration with the extended setup

4.	Using a Beas script function

Simple decimal or alphanumeric configuration

Determines the template for the batch number structure.

xxx	Continuous number.
XXX	Alphanumeric number. This is the default setting.
aaa	Numeric without truncating the number.

The counter type is determined, by searching the letter x, then a, then X. If an x is found, an a or X would be ignored.

The number of letters determines the number of displayed digits. The characters xxx means 3 digits. Shorter numbers are filled with initial zeros, longer numbers are truncated, except when "XXX" is used. in this case. The minimum amount is determined, but longer numbers are not truncated.

The structure can be combined with other characters:

ABX2009-xxxx-V = ABX2009-0001-V, ABX2009-0002-V

Note: Unlike in SAP BusinessOne, the single quote sign (') is not supported as batch number character.

Windows and counter readings are defined: see

Configuration wizard - Production - Valuation and posting assembly - Batch management / Serial numbers

Materials management - Batch management

Materials management - Goods receipt

Examples:

xxx	001, 002, 003 .... 009, 010, 011
x	1,2,3,8,9,0,1
XX	01,02,03,... 09,10,...98,99,100,102
aaa	001, 002 ... 009, 00A, 00B ... 00Z, 010, 011 ... 019, 01A ... 01Z, 020
a	1,2,..0,A,B...X,Y,Z,0,1

xxX	results in 01X, because "xx" is found first
bbX	bb1, bb2, .. bb9, bb10
Xxx	X is not considered as a counter, because "x" is found first Result: X01, X02..

Using placeholders

Placeholders can be used in the template, which are then replaced during run time. For production receipt, the „e_belnr_id“ and „e_belpos_id“ variables are available.

Example: ABX-<e_belnr_id>-<e_belpos_id>-<today,yymm>-xx

Placeholders are replaced by work order and the current date.

The work order document is 123, Position is 10, today is October, 20th 2012 and the next counter is 5: ABX-123-10-1210-5

Use of "current date"

With <today> the current date can be inserted. The format is determined as follows:

Date area

Character	Meaning	Example
d	Day number with no leading zero	9
dd	Day number with leading zero if appropriate	09
ddd	Day name abbreviation	Mon
dddd	Day name	Monday
m	Month number with no leading zero	6
mm	Month number with leading zero if appropriate	06
mmm	Month name abbreviation	Jun
mmmm	Month name	June
yy	Two-digit year	97
yyyy	Four-digit year	1997

Examples

Format	Displays
[red]m/d/yy	1/30/98 (in red, if this is a format for input field)
d-mmm-yy	30-Jan-98
dd-mmmm	30-January
mmm-yy	Jan-98
dddd, mmm d, yyyy	Friday, Jan 30, 1998

Time Area

Character	Meaning
h	Hour with no leading zero (for example, 1)
hh	Hour with leading zero if appropriate (for example, 01)
m	Minute with no leading zero (must follow h or hh)
mm	Minute with leading zero if appropriate (must follow h or hh)
s	Second with no leading zero (must follow m or mm)
ss	Second with leading zero (must follow m or mm)
ffffff	Microseconds with no leading zeros. You can enter one to six f's; each f represents a fraction of a second (must follow s or ss)
AM/PM	Two-character, uppercase abbreviation (AM or PM as appropriate)
am/pm	Two-character, lowercase abbreviation (am or pm as appropriate)
A/P	One-character, uppercase abbreviation (A or P as appropriate)
a/p	One-character, lowercase abbreviation (a or p as appropriate)

Examples

Format	Displays
h:mm AM/PM	9:45 PM
hh:mm A/P	09:45 P
h:mm:ss am/pm	9:45:33 pm
h:mm	21:45
h:mm:ss	21:45:33
h:mm:ss:f	21:45:33:2
h:mm:ss:fff	21:45:33:234
h:mm:ss:ffffff	21:45:33:234567
m/d/yy h:mm	1/30/98 21:45

As a separator for dates: blanks, slash, dot and for time colon can be used.

Example:

<today,yyyymmddhhmm> returns 201301051220

<today,yyyy/mm/dd hh:mm> returns 2013/01/05 12:20

Extended setup

In the extended settings, the counter system can be freely configured. It is also possible to insert multiple counters after each other.

As the counting system does not have to be decimal and it may not be possible to convert from decimal to the counter, the default counter statuses cannot be used.

The definition is supplied in curved brackets. Everything outside the curved brackets is fixed.

For example, ABC{ countdefintion } results in ABC000001.

The parameters in the counter definition are separated by commas.

The counter system is specified by the count command: count=01234 would result in: 01,02,03,04,10,11,12,13,14,20 ...

The following commands are available

Property	Description
count	Counter system for decimal. 0123456789
count[x]	Additional counter systems, if a different counter systems are required for specific counter positions. Up to 8 extended definitions are permitted. For example: count1=ABCD
pattern=00000000	Defines which counter system is used for each character position. For example: pattern=111000 The first 3 digits use the counter system defined in "count1" the digits 4-6 the setting as per the original "count" system.
len=x	Determines the length of the counter: len=3 001 len=6 000001 Up to 8 digits are allowed.
start=x	Determines the first counter status.
setup=x	Determines the name under which the counter status should be saved.

Examples:

ABC{count=0123A,len=3,setup=mycounter1,start=102}

Counts:

ABC002,ABC003,ABC00A,ABC010,ABC011,ABC012,ABC013,ABC01A,ABC020,ABC021,ABC022,ABC023,ABC02A...

{count=012,count1=ABC,len=4,pattern=1100,setup=mycounter2,start=AA00}

Counts

AA00,AA01,AA02,AA10,AA11,AA12,AA20,AA21,AA22,AB00

Use Script for generate every type of batch / serial numbers

You can use script language to create batch / serial numbers.

For this use the user events concept from Beas

See

Work order Receipt: Batch and Serial Numbers

Receipt and Receipt for Purchase order: Batch / Serial Number

Help URL: https://help.beascloud.com/beas202102/index.html?conceptbatchnumbergeneration.htm

Batch Number Generation