External production with provision

Production > External Production > External production > External production with provision

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If the external supplier requires material for external processing, that material can be transferred to this supplier stock. This is called "Provision" in Beas.

 

External operation

For assigning provision material to an operation of external production, it is inserted in the Bill of materials. By choosing a work order position ( field Apl.Pos) the provision material is associated with the external operation.

 

Supplier Stock

For each external supplier a warehouse in SAP Business One has to be created as follows:

Example: "L123" fill in address fields, tick the box "nettable" (scheduling-relevant flag)

Add the warehouse. Select it again and click [extended].

Note: This button is only available in the integrated version (SAP & Beas).

 

Required settings:

- Warehouse type: External Storage

- Supplier: please select a supplier

 

Selection of work orders

External production as described in the previous chapter (default)

 

Batches:

You must enter batch-managed items using [Single provision].

 

For batch-managed items, the window is split in two. The batches can be selected in the bottom section. Multiple selection is possible.

Multiple batches can also be used here. (=multiple partial quantities). Double-click on a batch entry to load the requirement quantity into the batch quantity automatically.

 

When you have finished selecting provision quantities, click on Finish. A unique number (= provision number) has been assigned for all items in this provision.

 

Collective purchase order

A new window, "External production – Collective purchase order" is displayed. It displays the address of the external warehouse to which provision material is to be posted. The long text of the description is displayed in the purchase order as free text. The description is displayed as item description.

 

Now you just need to enter the required quantity and the target stock of the external supplier. Press Order to create the purchase order in SAP Business One. To complete the order, the provision material needs to be transferred from the store to the selected target warehouse. This action allows you to determine how much material is available and from which supplier at any given time.

 

To perform the transfer, either select the operation in question via the pop up menu [Provisions] or select Production > External Production > Provisions.

Double-click on a row to display the details of the transfer. (shown in window "Stock transport")

 

Use Fill PO quantities to insert the quantities from the purchase order. Batch- or serial number-managed items are not inserted. Inventory location-managed storage locations are not supported.

Enter the required quantities (partial quantities are also permitted) and click on [Reserve].

Purchase orders for external operations can be created in this window.

In the top window, the external operation is selected; in the bottom area, the detailed information is input.

 

Goods receipt

Goods receipt is performed as described in the previous chapter (default).

 

To close the goods transaction, you must transfer the inventory from the supplier store. Select in Beas menu Production > External Production > Issue Parts Submitted.

All items for which a goods receipt has been performed are displayed. Select a row and [Edit] to display the details.

Enter the required quantity in the Issue field and click on [Issue individually].

The system may only permit batch-managed items to be entered individually, in which case a dialog is displayed for selecting the quantity and batch.

Click on [Finish] when you have completed the transfers.

 

back to external operation


Help URL: https://help.beascloud.com/beas202402/index.html?fremdfertigung_mit_beistellung.htm